Privacy Policy

Privacy Policy

Last updated: 2025-04-18

This Privacy Policy describes the rules for processing information about you, including personal data and cookies, in the context of using the LoopForms web application – a tool for managing and scheduling emails.

1. General Information

This policy applies to the web application available at: loopforms.com

The Data Controller is:
Łukasz Fryc
Kraków, Ślusarska 6/85, 30-710 Kraków
Email: fryc.lukasz@gmail.com

The Operator is the Administrator of your personal data with respect to the data you voluntarily provide in the Service.

The Service processes personal data for the following purposes:

• registration and management of user accounts,
• management and scheduling of email campaigns,
• handling user support requests,
• providing a newsletter (if the user subscribes).

The Service collects information about users through:

• data voluntarily entered in forms,
• saving cookies on end-user devices.

2. Data Protection Methods Used by the Operator

• Transmission of personal data takes place via a secure encrypted connection (SSL).
• Personal data in the database is stored in encrypted form and accessible only to the Operator.
• User passwords are stored in hashed form.
• Regular backups and software updates are performed.
• Administrative access is secured with individual passwords and additional authorization.

3. Hosting

The Service is hosted (technically maintained) on the servers of: Google

The hosting provider may maintain server-level logs, including:

• URLs of requested resources,
• date and time of requests,
• user IP address,
• information about the browser and operating system,
• server error information.

4. Your Rights and Additional Information

You have the right to:

• access your personal data,
• correct, delete, or restrict processing of your data,
• data portability,
• object to data processing for marketing purposes,
• file a complaint with the President of the Personal Data Protection Office (ul. Stawki 2, 00-193 Warsaw, Poland).

Providing personal data is voluntary but may be necessary to use the Service.

The Administrator may make automated decisions regarding you, including profiling – only to the extent necessary to provide services (e.g., personalization of email campaigns).

Personal data may be transferred outside the EU only if using third-party services (e.g., hosting, mailing tools), with appropriate safeguards in place.

5. Information in Forms

The Service collects information voluntarily provided by users in forms (e.g., registration, login, contact).

The Service may store technical information such as:

• IP address,
• timestamp,
• diagnostic data related to service usage.

6. Administrator Logs

User activity in the Service may be logged for administrative and security purposes.

7. Cookies Information

The Service uses cookies, which are stored on the user’s device.

Cookies are used for:

• maintaining user sessions after logging in,
• statistical purposes,
• improving usability of the Service.

The Service uses two types of cookies:

• “session” cookies (deleted after logging out or closing the browser),
• “persistent” cookies (stored for a defined period or until deleted by the user).

8. Managing Cookies

Users can manage cookie settings in their browser.

Popular browsers allow:

• deleting cookies,
• automatic blocking of cookies,
• notifying about cookie storage attempts.

Detailed information is available in your browser’s documentation (Edge, Chrome, Safari, Firefox, Opera).

Disabling cookies required for authentication, security, or user preference maintenance may hinder or, in extreme cases, prevent the use of the Service.